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Accounts Payable Manager, Procurement (Job 10329)

Case Western Reserve University   Cleveland, OH   Full-time     Accounting
Posted on August 2, 2022
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Accounts Payable Manager, Procurement (Job 10329)

 

POSITION OBJECTIVE

To provide advanced administrative and supervisory skills and abilities in the management of the Accounts Payable section in the Procurement Management office. Responsible for supervising accounting personnel in performance of accounts payable and related support functions. A primary emphasis of the position is to implement strategic financial controls and benchmarks into operations in order to maximize efficiency and overall performance. Position provides specialized expertise in higher education financial best practices to the accounts payable areas.

 

ESSENTIAL FUNCTIONS

  1. Maximize financial accountability to include best practices in both internal and external practices related to disbursement of university payables. Coordinate ongoing audits related to the payables process and ensures strong controls in place to maximize university financial resources (14%)
  2. Assist the director in ensuring accounts payable and purchasing best practices are established and executed, and Serve as university expert on university and industry accounts payable procedures and provides guidance and direction. (14%)
  3. Responsible for producing accounts payable audit reports for the executive staff, department, and administration. Review, analyze, and interpret monthly reports and make projections. (10%)
  4. Work with the director to plan, coordinate, and implement university wide plans to inform the Case community about accounts payable, ERP, and related payment initiatives, procedures, and impacts (10%)
  5. Directly oversee, refine, and implement policies and procedures related to the PCard, ACH, American Express BIP program, and PeopleSoft functional initiatives. (8%)
  6. Maintain exemplary files and documentation on all accounts payable and related programs, develop internal controls, identifies off standard situations and recommend or take corrective action. (8%)
  7. Work actively with all departments promote the proper and ethical use of the processes surrounding travel, reimbursements, payment requests, etc. (8%)
  8. Establish, update, and effectively communicate protocol to user department administrators on all aspects of the financial and payment services programs, and coordinate and maintain key internal and external financial relationships (8%)
  9. Establish and maintain effective communication within the department, as well as, university-wide and with outside agencies, and exhibit the use of proactive measures within scope of responsibilities (6%)
  10. Assist in the preparation of tax forms: 1099 for required vendors and reimbursement reporting for the Controller’s Office. (7%)
  11. Maintain highly confidential information on staff, students and budgets. (6%)

 

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (1%)

 

CONTACTS

Department: Regular contact with department staff to exchange information.

University: Daily contact with university administration, faculty and staff within the scope of job responsibilities.

External: Daily contact with outside agencies and representatives. Contact with personnel from the University’s banks as well as individuals from the University’s external auditors on a regular basis. In reconciling and almost auditing the expenses hitting the PYBL accounts. High level discussions on expenses and processes affecting the accounts and subsequent General ledger postings. Primary responsibility for audited AP Payables related to internal and external audits, A133 audits, etc.

Students: Little or no contact with students.

 

SUPERVISORY RESPONSIBILITY

Supervise accounts payable staff (5 accounting clerks, 1 payment coordinator), and temporary staff as needed.

 

QUALIFICATIONS

Experience: 5 years related experience, preferably in payables accounting.

Education: Bachelor's degree required, preferably in accounting or related discipline.

 

REQUIRED SKILLS

  1. Expert knowledge of Higher Education payables, procurement cards, and procurement practices.
  2. Expert knowledge and ability to manipulate on transaction based systems on a daily basis.
  3. Experience working as and leading a team required.
  4. Excellent verbal and written communication skills.
  5. Outstanding leader, mentor, and coach.
  6. Outstanding organizational skills mandatory.
  7. Creativity and energy highly valued.
  8. Ability to work under pressure, meet deadlines, and multi task effectively.
  9. Individual must be mature, professional, positive and discreet.
  10. Experience in PeopleSoft Financials or other ERP software preferred.
  11. Strong PC skills – must be proficient in Microsoft Excel.
  12. Computer spreadsheet and word processing skills required.
  13. Ability to meet consistent attendance.
  14. Ability to interact with colleagues, supervisors, and customers face to face.

 

WORKING CONDITIONS

General office environment. The employee will have to lift up to 25 lbs.

 

 

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

 

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

 

COVID Vaccination

Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: https://case.edu/equity/covid-19-accommodations. Applicants may contact the Office of Equity at 216-368-3066 /equity@case.edu for information regarding religious or medical exemptions as an accommodation.

 

Apply Online

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https://employment.case.edu/psc/ERECRUIT/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U