Grants Coordinator
Grants Coordinator
Job Summary: The Grants Coordinator reports to the Chief Grants Officer (CGO) and is responsible for the day-to-day coordination of the Cultural Council's grant programs. This is a full time position and is reimbursed between Tourist Development Council (TDC) and Palm Beach County Government (County).
Summary of Duties and Responsibilities:
- Coordinate the government-funded and privately funded grant programs from the application stage to the final report stage
- Work effectively with TDC, County and private funders to ensure integrity, accuracy, and timeliness
- Work externally with cultural organizations through one-on-one coaching and technical assistance
- Facilitate training's and workshops, in-person and recorded webinars
- Provide quality customer service and technical assistance to all via telephone, e-mail and in person meetings
- Travel to/from TDC and County to move documents through the process
- Represent the Council in community and participate in activities as assigned
- Assist CGO with other grant department duties as assigned Key Functional Areas with Percentage of Work Time Application Process: 20%
- Manage Grants Department's online grant program system
- Assist applicants with online process
- Review applications for completeness and eligibility
- Financial review of applicants audits and financial statements for compliance
- Coordinate panelists with online application review process and grantee interviews
- Record panelists scores and calculate award grant amounts using Goal Seek Contract Process: 10%
- Coordinate Cultural Council annual contract process with TDC and County
- Prepare and process grantees contracts
- Review and process contract amendments Reimbursement Process and Compliance Monitoring: 50%
- Audit and process reimbursement requests * Review and process budget amendments
- Monitor Grantee Contract compliance: reimbursements; Certificates of Insurance; Florida Department of Agriculture Solicitation Licenses; and audit deadlines
- Review grantee audits/financial statements for continued compliance annually
- Participate in site visits Reporting: 20%
- Coordinate Interim and Final Reports using on-line system
- Compile Interim and Final Report data
- Prepare monthly and interim TDC performance reports
- Update Funding History database annually
- Generate reports as requested
Qualifications and Requirements Education and/or Experience:
Bachelor's Degree and/or minimum five years experience working in the nonprofit sector or related field, preferably with a background in bookkeeping and an appreciation for art and culture.
Skills and Abilities:
Ability to handle multiple responsibilities, prioritize effectively and meet deadlines Strong Math and Analytic Skills High comfortability level interacting with the public Ability to provide excellent customer service Effective written and oral communications skills Strong MS Office skills; Word, Excel, Outlook, Power Point Foundant Grant software a plus Knowledge of a foreign language, such as Spanish, a plus.