Coordinator Of Administrative Services - 533811

Coordinator Of Administrative Services - 533811

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Administrative Services to join our team of professionals.

Duties include:

• Coordinates special projects and fulfillment of report requests and provides administrative support with managing schedules, overseeing the planning of various events or meetings.
• Schedules Faculty Assembly meetings
• Keeps track of committee memberships including appointment letters, committee membership information, bylaws changes, committee charters are reviewed annually, and changes are presented to Faculty Assembly for vote.
• Coordinates Faculty Assembly Steering Committee (FASC) meetings including taking minutes.
• Submits and tracks all professional development travel.
• Updates Office of Faculty Affairs (OFA) website including ensuring all material on the website are up to date.
• Coordinates meetings between OFA, the clinical chairs and leadership in the College
• Supports the coordination of Panther180 trainings and generates departmental reports.
• Generates reports for Annual Faculty evaluation process including updating delineation reports, scheduling meetings with supervisors and chairs.
• Coordinates scheduling for FIU medical students¿ electives and interviews under the direction of Emeritus faculty.
• Conducts thorough review of Hearing the Ovarian Whisper (HOW) award applications and connects the students with a Gynecology/Oncology program for residency.
• Manages the integration of letters of recommendation into the Electronic Residency Application Service system. Conducts reviews of residency programs to ensure alignment with students' needs, including reviewing interview offers and facilitating communication with programs where students are waitlisted or awaiting responses
• Assists with the selection of an awardee from the endowed scholarship by providing necessary materials and supports National Institute of Health (NIH) study sections by uploading reviews, additional materials, and coordinating meeting sessions.
• Other duties as assigned

MINIMUM QUALIFICATIONS

• Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening ID JOBID: 533811

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.