Ringling College of Art and Design

Sarasota , FL
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Assistant Vice President for Facilities Manager

Ringling College of Art and Design
Sarasota, FL Full time
Posted on February 28, 2018

The Assistant Vice President for Facilities Management for Ringling College of Art and Design is responsible for the development, operations, and maintenance of physical facilities. This position, under the supervision of the Vice President for Finance Administration (VPFA), leads in the planning and management of the capital construction, renewal and replacement projects and budgets as they relate to the support of plant expansion, maintenance and improvements. The Assistant Vice President coordinates the planning and construction of all new capital improvement projects with the Vice President for Finance Administration; and co-manages the campus master plan with the Vice President for Finance Administration. The Assistant Vice President for Facilities Management advises the Vice President for Finance Administration on all institutional policies and procedures related to the management of the physical resources of the College.

The Assistant Vice President designs, establishes, and maintains a departmental structure and staffing to effectively accomplish the department's goals and objectives. Works with Human Resources and Facilities management staff to recruit, employ, train, supervise, and evaluate department employees, including employment related actions. Ensures the implementation of skills training and safety programs.

The Assistant Vice President for Facilities Management recommends and participates in the development of College policies and procedures, as they pertain to facilities. May chair and serve on College policy-making committees. Responsible for compliance with all relevant federal, state, and local regulations and Ringling College policies and procedures. Manages energy conservation through efficient design and renovation to reduce overall expenses and leads or participates in processes to earn College recognition. Represents the College to various internal and external constituencies, including city and county planning, zoning and building officials.

Develops and manages annual department operating budget and provides detailed estimated budgets for capital projects. Advises the administration on the funding needs to adequately maintain the physical facilities of the institution and assists the administration in the prioritization of fiscal resources for various capital improvement and maintenance projects on campus. Coordinates Direct Material Purchases for construction projects and oversees procurement processes of the Facilities Operations. Develops bid specifications and contract requirements for outside services and assures vendor accountability. Negotiates with construction and service vendors to produce draft contractual documents.

Additionally the Assistant Vice President for Facilities Management coordinates with disaster recovery service providers to enable effective emergency response services. Ensures customer satisfaction through development in or participation with other departments in satisfaction surveying, using data collected to assess performance and implement improvements. The successful incumbent will have strategic planning skills; ability to control and manage multiple tasks and projects; ability to make administrative/procedural decisions and judgments; skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Must have knowledge of customer service standards and procedures, organizational structure, workflow, and operating procedures, and the ability to foster a cooperative work environment. Ability to negotiate and manage contractual agreements; perform owner's representative functions in the planning and construction of new buildings, as well as renovation and repair projects in coordination with the Vice President for Finance Administration. Requires a proven track record of demonstrated outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.

Minimum Qualifications: 

  • A Bachelor's Degree in engineering, architecture, construction management, or related field.
  • Seven years of experience directly related to the duties and responsibilities specified including through knowledge of building systems and grounds maintenance.
  • Demonstrated skills in financial analysis, budget preparation and fiscal management.
  • Demonstrated successful experience providing technical guidance, supervision and leadership to personnel in area of expertise.
  • Effective and proven analytical and decision-making ability.

Preferred Qualifications:

  • Masters Degree in related fields.
  • 10 years of experience directly related to duties and responsibilities, along with extensive construction project experience.

Ringling College of Art and Design is an Equal Opportunity Employer.